Job Description

Facilities Coordinator

Business Office · Maintenance
Plantation, FL
Health Care
Full Time, Days
Weekly Schedule: Monday - Friday 8:00am - 5:00pm
Bilingual: Preferred
Bilingual Type: Spanish
Posted 08/21/2019
Req # 3495
Essential Functions of the Job:
  1. Answer telephone, screen calls, take messages and provide information.
  2. Performs Administrative Assistant duties including: typing documents; checking and distributing documents and correspondence;photocopying, scanning and faxing.
  3. Data entry.
  4. Schedule meetings:
  5. Maintain the meeting calendar
  6. Order IT equipment as necessary
  7. Order food for Committee meetings
  8. Set up and clean up
  9. Track attendance
  10. Transcribe and distribute minutes
  11. Handling inquiries and incoming work requests.
  12. Reviewing files and records to answer requests for information.
  13. Compiling records of office activities.
  14. Maintain and ensure departmental filing is organized and up to date.
  15. Preparing outgoing mail.
  16. Pick up mail from the mailroom for the Facilities Manager.
  17. Place purchasing orders for supplies as needed.
  18. Relieve the receptionist for lunch breaks, vacations, etc. and provide back-up in the mailroom as needed.

Education: High School Diploma or equivalent. Graduation from an accredited practical/technical school or college.
Licensure: None
Knowledge, Skills & Abilities: Must know how to type, file and follow general directions.
Experience: Prefer one to three years work experience in a medical office setting.  Knowledge of computer desired.

COMPANY OVERVIEW: Founded in 1955, Pediatric Associates is one of the oldest and most respected pediatric practices in the United States. Pediatric Associates opened its first office in Hollywood, Florida. The Company was one of the first medical groups to introduce satellite office locations in consumer retail locations. They were also one of the first pediatric groups to embrace managed care in the 1970s, collaborating with insurance plans as healthcare partners with the common interest of providing South Florida's children with the best healthcare available. Today, Pediatric Associates is a national leader in pediatric population health management with over 200,000 patients under global risk. Keeping abreast of medical advances and changing lifestyles, Pediatric Associate’s modern facilities offer comprehensive services, including X-ray and state certified laboratories. The Company currently has 33 neighborhood locations, which are staffed by more than 200 employed providers who proudly serve families throughout Miami-Dade, Broward, Palm Beach, St. Lucie, counties, including Tampa and Jacksonville. Pediatric Associates will continue to bring the best possible healthcare service to its patients well into the 21st Century. Ease of access, prompt courteous service and responsiveness to our patients' concerns will always be their primary goal. Pediatric Associates has continued to thrive and today is recognized as one of the premier general pediatric and population health management practices in the United States.

Application Instructions

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