Job Description

Facilities Coordinator

Business Office · Maintenance
Plantation, FL
Administrative Support
Temporary, Days
Weekly Schedule: Monday - Friday 8:00am to 5:00pm
Bilingual: Preferred
Bilingual Type: English/Spanish
Posted 08/06/2022
Req # 9440
  • PRIMARY FUNCTION
    • Experienced and professional Facilities Coordinator is needed to provide administrative support to the Facilities Manager. This administrative assistant must possess strong grammatical skills as well as communication, organizational, computer and clerical skills. This position requires a willingness to perform all administrative assistant functions.
  • ESSENTIAL FUNCTIONS OF THE JOB
    • This list may not include all of the duties that may be assigned.
       
    • Answer telephone, screen calls, take messages and provide information.
    • Performs Administrative Assistant duties including: typing documents; checking and distributing documents and correspondence; photocopying, scanning and faxing.
    • Data entry.
    • Schedule meetings:

      * Maintain the meeting calendar

      * Order IT equipment as necessary

      * Order food for Committee meetings

      * Set up and clean up

      * Track attendance

      * Transcribe and distribute minutes

    • Handling inquiries and incoming work requests.
    • Reviewing files and records to answer requests for information.
    • Compiling records of office activities.
    • Maintain and ensure departmental filing is organized and up to date.
    • Preparing outgoing mail.
    • Pick up mail from the mailroom for the Facilities Manager.
    • Place purchasing orders for supplies as needed.
    • Relieve the receptionist for lunch breaks, vacations, etc. and provide back-up in the mailroom as needed.
  • PERFORMANCE REQUIREMENTS
    • Education:
      • High School Diploma or equivalent. Graduation from an accredited practical/technical school or college.

    • Licensure:

    • Knowledge, Skills & Abilities:
      • Must know how to type, file and follow general directions.

    • Experience:
      • Prefer one to three years work experience in a medical office setting. Knowledge of computer desired.

    • Adhere to all organizational information security policies and protect all sensitive information including but not limited to ePHI and PHI in accordance with organizational policy, Federal, State, and local regulations.
    •  
    • *Being fully vaccinated against COVID-19 is required unless approved for a medical or religious exemption.

Application Instructions

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