Job Description

  • PRIMARY FUNCTION
    • Maintains the ADP system by entering all new hires as well as all employee changes. Provides support for all human resources responsibilities and activities. Provides generalist support as both an HR professional and administrative assistant.
  • ESSENTIAL FUNCTIONS OF THE JOB
    • This list may not include all of the duties that may be assigned.
       
    • Assists HR department in carrying out various human resource programs and procedures for all company employees.
    • Experience in maintaining records and performing all data entry functions as required.
    • Maintains human resource information system records and compiles reports from the database as needed.
    • Files documents into appropriate employee files.
    • Purges, archives and/or removes obsolete employee records on an as needed basis.
    • Retrieves, sorts, assembles employee records into proper personnel file order, insuring that records are updated, required forms and documents are provided, pages are signed and dated.
    • Reviews new hire files for proper documentation and enters all information into the ADP system.
    • Makes photocopies; mails, scans and emails documents; and performs other related duties as required and assigned.
    • Completes and submits employee change of status, terminations and updates payroll department with all personnel changes.
    • Performs employment verifications ensuring employee privacy and following PA policy and procedure.
    • Updates I-9 books.
    • Complete all replacement badge requests.
    • Orders and maintains supplies for HR department.
    • Answers HR main line and directs calls to appropriate party.
    • Answers HR Director’s line when call rolls over. Take messages accordingly.
    • Schedule and maintain HR Director’s calendar in Outlook.
    • May assist new hire on-boarding and assists with employee orientations - providing required forms, explanation of company policies, procedures and benefits.
    • Performs other duties as assigned, including cross training in other functional areas.
  • PERFORMANCE REQUIREMENTS
    • Education:
      • High School Diploma required. Associates’ Degree in Human Resources or related field preferred. Commensurate work experience will be substituted for education.

    • Licensure:
      • None

    • Knowledge, Skills & Abilities:
      • Skill in exercising a high degree of initiative, judgment and discretion to achieve organizational objectives. Strong interpersonal skills; strong verbal and written and computer skills.

    • Experience:
      • 1-2 administrative and coordinator work experience

    • Adhere to all organizational information security policies and protect all sensitive information including but not limited to ePHI and PHI in accordance with organizational policy, Federal, State, and local regulations.

Application Instructions

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